Here’s what you need to know:
- Jared Carter from the Department of Public Works expects road closures and detours, especially on Avenues 12, 7, and Club Drive, due to SB 1 construction projects.
- The Board (5-0) postponed the Annual Solid Waste Workshop for the next regular meeting on June 21 at 1:30 pm.
- Since the assessment by the Assessor of the Chowchilla Water District had no objections, the Board (5-0) set the tax rate for the Fiscal Year 2022-2023 at $1.50 per $100 of assessed value.
- The Board (5-0) approved the Receipt of Unanticipated Revenue No. 21-130 for $659,880.00 derived from the General Fund Cash Flow Loan to Fairmead Community Center – Building & Improvement for the Fiscal Year 2021-2022.
- Public Health Director Sara Bosse announced a Covid case rate of 23.7 per 100,000.
The Scene
According to its website, The Madera Board of Supervisors is the legislative and executive governing body of the Madera County government. Each of the five supervisorial districts of the County elects one supervisor.
Within limits prescribed by State law, the Board enacts ordinances and rules, determines County policy, supervises the activities of County departments, adopts an annual budget, and fixes salaries.
The Board meets regularly on the first three Tuesdays of each month and occasionally on Mondays in the Board Chambers of the County Government Center in Madera. On Tuesday, June. 14, 2022, the meeting was at 9:00 am.
Madera County Board of Supervisors Members present:
- Brett Frazier (District #1)
- David Rogers (District #2)
- Robert Poythress (District #3)
- Letizia Gonzalez (District #4)
- Tom Wheeler (District #5)
Others Present:
- Jared Carter from the Department of Public Works
- Chief Information Officer Tanya Say
- Director of the Fossil Discovery Center Michele Pecina
- Trash Advisory Group member Sue O’Connor
- Michael Arevalo
- Public Health Director Sara Bosse
Discussions/Actions
Chief Information Officer Tanya Say updated the Board on an Internet line completed by Comcast and AT&T in April 2022.
Director of the Fossil Discovery Center Michele Pecina urged the Board for support.
Trash Advisory Group member Sue O’Connor asked the Board to listen to citizens’ concerns.
Michael Arevalo is concerned about the condition of the homeless during the summer.
Jared Carter from the Department of Public Works expects road closures and detours, especially on Avenues 12, 7, and Club Drive, due to SB 1 construction projects.
The Board (5-0) unanimously approved items A to Z in the consent agenda.
A. Approval Of Minutes
1. Consideration of approval of the Regular Meeting Minutes for May 17, 2022.
2. Consideration of approval of the Special Meeting Minutes for May 24, 2022.
B. 8643: Consideration of approval of Receipt of Unanticipated Revenue No. 21-201 for $65,000.00 derived from Ag Commissioner – State Agriculture to Equipment/Furniture > 5,000 for the Fiscal Year 2021-2022.
C. 8589: Consideration of entering into an agreement with the Department of State Hospitals (State Agreement No. 21-79011-000) for $568,000.00 for mental health treatment and wraparound services for Fiscal Years 2022-2024 and authorize the Department Head to sign.
D. 3740: Consideration to reaffirm Resolution No. 2015-101 declaring a Local Emergency due to the tree mortality disaster in the County and throughout the State.
E. 6072: Consideration to reaffirm Resolution No. 2020-032 ratifying and extending the declaration of a Local Emergency and Local Health Emergency (COVID19).
F. 8547: Sheriff’s Office Logistics Facility.
1. Receipt of Unanticipated Revenue No. 21- 135 for $950,000.00 derived from Local Law Enforcement – State-Rural/Small County Law Enforcement to Operating Transfers Out – Capital Project for the Fiscal Year 2021-2022.
2. Transfer of Appropriations No. 21-137 for $300,000.00 transfer from Development Impact Fees-Sheriff – Appropriation for Contingency to Operating Transfers Out – Capital Project for the Fiscal Year 2021-2022.
3. Receipt of Unanticipated Revenue No. 21- 136 for $1,250,000.00 derived from Oakhurst Sheriff Storage Facility-Operating Transfers Into Buildings & Improvements for the Fiscal Year 2021-2022.
4. Receipt of Unanticipated Revenue No. 21- 184 for $127,437.00 derived from Tobacco Fin Phase II Pool-fund balance to Operating Transfers Out – Capital Project for the Fiscal Year 2021-2022.
5. Receipt of Unanticipated Revenue No. 21- 185 for $127,437.00 derived from Oakhurst Sheriff Storage Facility-Operating Transfers Into Building & Improvement for the Fiscal Year 2021-2022.
G. 8591: Receipt of Unanticipated Revenue No. 21- 192 for $158,940.00 derived from Central Garage ISFSale of Equipment and Miscellaneous Reimbursement & Refunds to Central Garage Vehicle Maintenance Supply for the Fiscal Year 2021- 2022.
H. 8592: Jail Smoke Control.
1. Receipt of Unanticipated Revenue No. 21-197 for $947.00 derived from Tobacco Litigation Settlement – Fund Balance to Operating Transfers Out for Capital Project 12841 of the Fiscal Year 2021-2022.
2. Receipt of Unanticipated Revenue No. 21-187 for $947.00 derived from Jail Central PlantOperating Transfers Into Buildings and Improvements for Capital Project 12841 for the Fiscal Year 2021-2022.
I. 8613: Fire Station No. 3.
1. Transfer of Appropriations No. 21-188 for $2,000,000.00 transfer from the American Rescue Plan Act – Appropriation for Contingency to Operating Transfers Out for the Fiscal Year 2021-2022.
2. Receipt of Unanticipated Revenue No. 21- 188 for $2,000,000.00 derived from Fire Station 3 Capital Project – Operating Transfers Into Buildings and Improvements for the Fiscal Year 2021-2022.
J. 8619: Melton Design – Courthouse Park Renovations.
1. Amendment to MCC No. 11944-21 with Melton Design Group, Inc. in an amount not to exceed $105,774.00 for additional tasks and to amend the Term and Scope of Services for architectural and engineering services to proceed with Phase 2 of Courthouse Park Renovations for the Fiscal Year 2022-2023.
2. Transfer of Appropriations No. 21-138 for $105,774.00 from Development Impact Fees-Park – Appropriation for Contingency to Operating Transfers Out – Capital Project for the Fiscal Year 2021-2022.
3. Receipt of Unanticipated Revenue No. 21- 138 for $105,774.00 derived from Jail Annex Demo and Park Restoration – Operating Transfers Into Buildings and Improvements for the Fiscal Year 2021-2022.
K. 8622: Agreement with San Joaquin Valley Paleontology Foundation for $1.00 for annual rent, amending the Term and Maintenance for Fiscal Years 2022-2027.
L. 8628: Amendment to MCC No. 10022G-C-2020 with Kitchell/CEM, Inc. amending the term, services, and compensation for capital project management services for Fiscal Years 2022-2023.
M. 8630: Agreement with Weakley & Arendt, PC for legal services as assigned by the Madera County Claims Review Committee or the Madera County Board of Supervisors for a three-year term.
N. 8627: The Board (5-0) authorized grant application submission, made matching funds available, and accepted the US Department of Justice award for the Fiscal Year 2022 COPS Hiring Grant.
O. 7925: The Board (5-0) reaffirmed Resolution No. 2021-130, recognizing and determining meeting risks under the Covid-19 proclaimed the State of Emergency under Assembly Bill 361 related to statutory Brown Act exemptions.
P. 8623: The Board (5-0) approved not authorizing the issuance of Tax and Revenue Anticipation Notes on behalf of Golden Valley Unified School District and Yosemite Unified School District and directed the Clerk of the Board to provide notice to that effect.
Q. 8593: Agreement with San Joaquin College of Law for the student internship program, effective July 2, 2022, through July 1, 2023.
R. 8582: Memorandum of Understanding with Merced Community College District to provide educational programs and services, especially English as second language courses at the Chowchilla Branch of Madera County Library for Fiscal Years 2022-2025.
S. 8598: Receipt of Unanticipated Revenue No. 21- 191 for $20,600.00 derived from the Library Administration – Other-Government Agency to Special Department Expense for the Fiscal Year 2021-2022.
T. 8617: Receipt of Unanticipated Revenue No. 21-181 for $27,830.00 derived from Library Administration – Other Government Agencies to Special Department Expense for the Fiscal Year 2021-2022.
U. 8618: Receipt of Unanticipated Revenue No. 21-189 for $14,939.00 derived from Library Administration – Other Government Agencies to Temporary Salaries, Transportation/Travel/Education, and Special Department Expense for the Fiscal Year 2021-2022.
V. 8656: The Board (5-0) approved indefinitely appointing Barbara Hansard to the Maintenance District 22A Oversight Committee.
W. 6644: The Board (5-0) reaffirmed Resolution 2020-123, declaring a Local Health Emergency (Creek Fire) by the County Health Officer.
X. 8580: Agreement with First 5 Madera County for $9,954.00 in support of REACH nutrition standards policy and breastfeeding policy efforts by seeking to make an environmental change to impact the community’s health from May 1 positively, 2022, through September 29, 2022.
Y. 8601: Road 200 Bridge Replacement project at Finegold Creek.
1. Agreement with North Fork Rancheria of Mono Indians of California (North Fork Rancheria) for $55,790.10 to provide tribal cultural monitoring services for the Road 200 Bridge Replacement project at Finegold Creek.
2. The Board (5-0) approved authorizing the Road Commissioner or his designee to issue a Notice to Proceed by the contract’s provisions.
3. The Board (5-0) approved to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the agreed amount per established County policy.
4. The Board (5-0) approved to authorize the Road Commissioner or his designee to issue and approve Contract Change Orders under Public Contract Code not to exceed authorized contingencies.
Z. 8605: Agreement with Madera County Transportation Commission for allocating the Regional Surface Transportation Program (RSTP) Exchange funding.
AA. 8624: 2022 Countywide Pavement Rehabilitation and Overlay Project.
1. Agreement with Moore Twining Associates, Inc. in an amount not to exceed $153,765.00 for construction testing and inspection services for the 2022 Countywide Pavement Rehabilitation and Overlay project in Madera County.
2. The Board (5-0) approved authorizing the Road Commissioner or his designee to issue the Notice to Proceed.
3. The Board (5-0) approved to authorize the Auditor-Controller to issue payments for contingencies up to 10 percent of the contract award amount per established County policy.
4. The Board (5-0) approved to authorize the Road Commissioner or his designee to issue and approve Contract Change Orders under Public Contract Code not to exceed authorized contingencies.
AB. 8644: 2021 County Wide CMAQ Shoulder Paving Project.
1. Agreement with Blair Church and Flynn Consulting Engineers, Inc. for $447,261.00 to provide preliminary engineering services for the 2021 County-Wide CMAQ Shoulder Paving Project.
2. The Board (5-0) approved authorizing the Road Commissioner or his designee to issue a Notice to Proceed under the contract’s provisions.
3. The Board (5-0) approved to authorize the Auditor-Controller to issue payments for contingencies up to 10 percent of the agreed amount per established County policy.
4. The Board (5-0) approved to authorize the Road Commissioner or his designee to issue and approve Contract Change Orders under the Contract Code not to exceed authorized contingencies.
AC. 8645: 2019 County Wide CMAQ Shoulder Paving Project.
1. Agreement with Blair Church and Flynn Consulting Engineers, Inc. for $431,407.00 to provide preliminary engineering services for the 2019 County-Wide CMAQ Shoulder Paving Project.
2. The Board (5-0) approved authorizing the Road Commissioner or his designee to issue a Notice to Proceed under the contract’s provisions.
3. The Board (5-0) approved authorizing the Auditor-Controller to issue payments for contingencies up to 10 percent of the agreed amount per established County policy.
4. The Board (5-0) approved to authorize the Road Commissioner or his designee to issue and approve Contract Change Orders under the Contract Code not to exceed authorized contingencies.
AD. 3639: The Board (5-0) reaffirmed Resolution No. 2015-087, proclaiming a Local Emergency created by the severe drought conditions in the County and throughout the State.
AE. 6908: The Board (5-0) reaffirmed Resolution No. 2020-123, ratifying and extending the declaration of a Local Emergency for the Creek Fire.
AF. 7047: The Board (5-0) reaffirmed Resolution No. 2021-015, ratifying and extending the declaration of a Local Emergency (winter storm events).
AG. 7629: The Board (5-0) reaffirmed Resolution No. 2021-101, ratifying and extending the declaration of a Local Emergency and Local Health Emergency caused by the River Fire.
AH. 8581: Agreement with the United States Army Corps of Engineers (W9123822P0015) for $80,343.36 for law enforcement services at Eastman and Hensley Lakes for the Fiscal Year 2022-2023.
AI. 8631: Agreement with the Madera County Economic Development Commission (MCEDC) for $217,010.34 for providing economic development and job creation services for Madera County and specifically for CalWORKs participants for the Fiscal Year 2022-2023.
AJ. 8638: Agreement with the Madera County Child Abuse Prevention Council for $149,022.00 to promote public awareness of the abuse and neglect of children and the resources available for intervention and treatment for the Fiscal Year 2022-2023.
AK. 8606: County Service Area 2A, Bass Lake (CSA-2A).
1. Transfer of Appropriations No. 21-139 for $200,000.00 transfer from CSA 02A ACO – Appropriations for Contingency to Operating Transfer Out for the Fiscal Year 2021-2022.
2. Receipt of Unanticipated Revenue No. 21- 139 for $200,000.00 derived from CSA 02A Bass Lake – Operating Transfer In-ACO Fund to Direct Maintenance Expense-DEGS for the Fiscal Year 2021-2022.
The Board discussed the following:
6.c. 8633: Discussion and consideration of approval of the 2022 Madera County Legislative Platform.
In April 2015, the Board of Supervisors approved a comprehensive Legislative Platform with available positions on issues and policies impacting the County and its various agencies.
The Board updated the platform in 2016 and again in 2018.
Over the last several months, the Administrative Office has worked closely with County Department Heads to make revisions to the platform.
A draft version of the platform was prepared before the 2022 County Strategic Workshop and shared with County Legislative Advocate Paul Yoder from the firm Shaw, Yoder, Antwith, Inc. for review and comment.
Following the workshop, Mr. Yoder led a discussion and question-and-answered session regarding pending legislation of particular interest to the County.
The Board (5-0) approved the 2022 Madera County Legislative Platform.
Notable changes to the 2022 platform include increased focus on homelessness issues and expanded discussion in Health and Human Services, including adding a new item specific to the Department of Social Services.
6.d. 8612: Discussion and consideration to provide conceptual approval of the proposed reorganization of the County Administration Department and direct staff to return to the Board with the necessary actions to implement.
During the Fiscal Year 2021-22 Budget, your Board approved the addition of an unfunded Assistant County Administrative Officer (ACAO) position.
The County Administrative Officer (CAO) recommends the necessary steps to create the ACAO position officially.
Due to the decentralized purchasing function, staff recommended deleting the vacant Senior Buyer position and replacing it with a Principal Administrative Analyst (PAA) position, who will oversee the department’s Purchasing, Finance, and Special Projects functions.
The estimated annual cost of the proposed reorganization is $20,233, including the cost difference between the Sr. Buyer and Principal Administrative Analyst positions and the estimated cost of benefits for the proposed Assistant County Administrative Officer position.
This additional cost is in the proposed Fiscal Year 2022-23 Budget.
The Board (5-0) approved the conceptual approval of the proposed reorganization of the County Administration Department, which adds the positions of County Administrative Officer and Principal Administrative Analyst.
6.e. 8553: Fairmead Community Center.
1. Discussion and consideration of entering into an Agreement with Paul Halajian Architects for $524,900.00 for architectural and engineering services for the Fairmead Community Center for Fiscal Years 2021-2023.
2. Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 21-130 for $659,880.00 derived from General Fund Cash Flow Loan to Fairmead Community Center – Building & Improvement for the Fiscal Year 2021-2022.
In May 2021, your Board approved entering the Fairmead Community Mitigation Agreement with the California High-Speed Rail Authority (HSRA).
This agreement states that HSRA would pay for acquiring approximately 5 acres of land in the community of Fairmead and fund the design and construction of a new library, including a look community center.
Based on the agreement with the HSRA, the County will pay for the entire project on a reimbursement basis from the HSRA.
The County will be required to issue invoices to the HSRA.
The HSRA will be required to pay all County invoices to reimburse the County for costs to construct the Community Facilities within 60 days of receipt.
On January 24, 2022, the County released RFQ/RFP #2022-03 for architectural and engineering services for the Madera County Fairmead Community Center project.
The County received five proposals on February 23:
- Andrew Goodwin Designs
- Klassen Corporation
- PBK
- PHA (Paul Halajian Architects)
- Temple.Andersen.Moore Architects (TAM)The selection committee ranked Paul Halajian Architects as the highest-ranked firm.
The selection committee comprised Madera County General Services, Library, and Fairmead Community and Friends Group.
The Community Center Building is 6,200 sq. ft. and consists of the following interior features.
- Multi-Purpose Room with Minimum 100 people seated at tables capacity and Minimum 200 people seated at chairs capacity
- Office 1 – Community Center
- Office 2 – Library
- Men’s Restroom
- Women’s Restroom
- Kitchen (Serving 180 people)
- Janitors Closet
- Electrical Room
- Mechanical Room
- MDF/IDF Room
- Library Space
Its exterior features include picnic tables, benches, BBQ facilities, one play structure, and a parking lot for a minimum of 30 vehicles.
The residents preferred the location of the building to be closer to Fairmead Boulevard.
Based on the agreement, the County will be paying for the entire project on a reimbursement basis from the HSRA.
The County will be required to issue invoices to the HSRA, and the HSRA will be required to pay all County invoices to reimburse the County for costs to construct the Community Facilities within 60 days of receipt.
The Board (5-0) approved the Receipt of Unanticipated Revenue No. 21-130 for $659,880.00 derived from the General Fund Cash Flow Loan to Fairmead Community Center – Building & Improvement for the Fiscal Year 2021-2022.
6.f. 8249: Update on COVID-19 and current vaccination administration status for Madera County residents.
Public Health Director Sara Bosse announced a case rate of 23.7 per 100,000.
According to her, hospitals remain stable, while patients who test positive can avail of telehealth visits.
She encouraged the public to assess the risk depending on the type of activity, receive vaccination and over-the-counter testing, and wear N-95 masks when symptoms arise.
The Board held public hearings on the following:
7.a. 8353: Hearing of objections to the assessment of lands by the Assessor of the Chowchilla Water District and Resolution setting the tax rate for the Fiscal Year 2022-2023.
Since the assessment by the Assessor of the Chowchilla Water District had no objections, the Board (5-0) set the tax rate for the Fiscal Year 2022-2023 at $1.50 per one hundred dollars of assessed value.
7.b. 8607: Annual Solid Waste Workshop.
1. Consideration to adopt a Resolution approving increases to solid waste collection rates by the County’s franchisees and increases to tipping fees for disposal at the Fairmead landfill and North Fork transfer station.
2. Annual Solid Waste Program update presentation, discussion, and direction.
The Board (5-0) postponed the Annual Solid Waste Workshop for the next regular meeting on June 21 at 1:30 pm.
Sue O’Connor sought a breakdown of actual costs, which would benefit residents.
Pending legislation covers the following:
8.a. 8635: The Board (5-0) authorized to send a letter of opposition for AB 2550.
8.b. 8636: The Board (5-0) authorized to send a letter of support for AB 58.
8.c. 8681: The Board (5-0) authorized to send a letter of support for SB 843 (Glazer)
During the closed session, the board discussed the following items:
2.a. 8620: Request for Closed Session:
Government Code Section 54957.6
Conference With Labor Negotiators
Agency designated representatives: Joel Bugay, Deputy
County Administrative Officer-Finance, Michele May, Interim Human Resources Director, and Susan Carter, Human Resources Manager
Employee Organization: ALL UNITS
2.b. 8686: Request for Closed Session:
Government Code Section 54956.9
Conference With Legal Counsel – Threat Of Litigation
Initiation of Litigation Under Paragraph (4) of Subdivision (d) of Section 54956.9 (Deciding Whether to Initiate Litigation)
Two Cases
The meeting lasted until noon. The next board meeting will be on Tuesday, June 21, 2022, at 9:00 am.
If you believe anything in these notes is inaccurate, please email us at Documenters-admin@fresnoland.org with “Correction Request” in the subject line.